If you are a corporate employee, then you know the importance of leaves and how important it is to set up leave status in Outlook. In this article, we will be diving deep into the steps of how to set out of office in Outlook, and also we will be helping you to decode easy ways to seamlessly set your Outlook status, so keep reading the article till the end to decode the end-to-end process to understand out of office Outlook app.
How To Set Out of Office in Outlook?
Folks, before we tell you the multiple ways on Outlook out of office status set up, here are the quick and easy steps that you can follow to set up out of office status on Outlook, and also this step will help generate automatic messages as well.
Here are the steps that you need to follow to set out of office in Outlook:
Open the App
The first and foremost step that you need to take is to open the Outlook on your mobile device
Tapping on the Upper Left Corner
The next step that you need to do is to tap on the upper left corner of the app, and here you will be able to view the menu options that will help you understand the statuses that are available on Outlook.
Tap on Settings
Once you have followed this step to set up your Outlook away message, you need to go to the lower left corner, where you will see the settings icon. You will need to click on the Settings icon, you will find a gear icon which indicates the settings options.
Office 365 Account
Once you have followed this step to Outlook out of office set up, then you need to go to the accounts, and there you will need to select the Office 365 account.
Automatic Replies
Once you have selected the Outlook out of office message 365 account, you need to click on Automatic replies.
Toggle the Slider
Once done, then, you need to toggle the slider to enable automatic replies.
These are the brief steps on how to set up automatic reply in Outlook, and these are pretty simple steps that you can easily follow. Not only are these steps to set up an out-of-office message in Outlook simple, but they’re also quick enough to help you set up your Out of Office status quickly.
Now that you have got a good understanding of the steps on how to set up out of office in Outlook, head to the next section of the article to decode the steps on how you can easily customise the out of office message on Outlook.
How to Customize the Out of Office Settings?
If you have diligently followed the instructions on how to put out of office in Outlook, then you can easily follow these steps to customise your out of office status on Outlook as well. Here are the easy-to-follow steps that you can carry out:
Customizing Reply Time Frame Settings
One of the most important setup hacks that you need to do is to customise the reply time frames. To do that, you will need to first go to the Automatic Replies window in Outlook’s Out of Office settings, and then check the’ Reply during a time period’ option. Once this is done, then, you will need to click on the start time field, and after that, you need to select the desired start date and the time from the calendar that you want the out of office message to end.
Once you have selected the date, then, you need to click on the end date, and then you need to choose the desired field. Then, finally, you need to click on the checkmark in the top right corner. Once you have clicked on it, your customised time for the away message Outlook will be set.
Choosing the Reply Recipient for Out of Office
Once you have customised the time frame for the out of office Outlook app, you can then move to choose the reply recipient for this feature. It is important to note that if you are using a personal Outlook or Office 365 account, the reply recipient will be for everyone who emails you. However, if you are business account is linked with your organization’s account, then you will be given the option to only send your “Out of Office” reply to people outside your organization.
To do this, you will need to again go to the automatic replies window on the out of office Outlook app and then, you need to check the send replies outside your organisation option. Once done, click the checkmark in the top right corner to save your settings. If you do not check the check box for “Out of Office” box, then the replies will only be sent to the people who will be there within the organisation. So, it’s important to follow this step when you are looking to set up out of office Outlook app.
How To Provide Alternate Contacts in the Out of Office Outlook App?
Once you have followed the previous steps for the out of office Outlook app, then, you can choose the add alternate contacts as well. Here are the steps that you need to follow:
There is no setting in the automatic reply settings that allows you to provide an alternative contact for anyone who may try to reach you when you are unavailable. However, if you are still wondering about giving an alternate contact, then you can easily do so by writing a custom message that is provided in the automatic reply window.
How to Manage Calendar and Invitations?
Once you have successfully set up the out of office Outlook app, here are the steps that you can follow for managing the calendar and invitations:
Blocking my Calendar
The first step that you can follow is to go to the Automatic replies window, and there you need to check the “Block my calendar” option.
Adding the Right Event Title
Once done, then, you need to give the right event title for that meeting period
Saving your Settings
Once done, you need to click on the checkmark in the top right corner, and then you need to save your settings
Conclusion
These are some of the easy as well as quick steps that you can follow to set up the out of office Outlook app. Additionally, you can also follow the other steps to customise your contact list, time period, and add alternate contacts. That’s all, folks. I hope the article will help you get all the information you need.
Also Read:
Maximizing Productivity: Harnessing the Power of CRM Integration with Outlook 365
