Useful tools that every Project Manager should know about
In 2023, project managers will rely on several technologies to help them keep organized and on schedule. These solutions, ranging from project management software to task management apps, will make project management easier and more efficient.
Furthermore, project managers in 2023 will prefer solutions that assist them in managing communication and feedback. Here are the top 11 project management tools for 2023.
1. Microsoft Project
Microsoft Project, often known as MSP, is project management software that assists project managers in the following tasks:
- Design and manage project plans
- Allocate resources
- Budget creation and management
- Monitor project progress and workloads
The MS Project tool uses task lists, project roadmaps, Gantt charts, and Kanban boards. Microsoft Project’s ecosystem and product compatibility are among its main advantages.
If you want to look into the top Microsoft Project alternatives, read our post to know about options that can provide the same results but with different functionality.
2. Zoom for Business
When the orders to work from home arrived in 2020, we all had to master video conferencing on the fly.
Zoom does not require you to be an IT specialist. Zoom also boasts the highest video resolution of any video conferencing technology, albeit it is not without limits
The free version offers high-definition resolution, while subscription accounts offer up to 1080p. The meeting’s quality is also connected to your internet connection speed.
Zoom’s meeting features to keep it ahead of the competition. Among the valuable possibilities are the following:
- Virtual backgrounds are simple to utilize.
- Emojis allow participants to express their feelings without disrupting the discussion.
- Automatic recording for meeting evaluations or post-meeting notes.
- Breakout rooms make it simple to transition from large group meetings to smaller ones.
- Any attendee may share their screen.
- Whiteboard for quick diagrams.
- Audio content transcriptions.
- Closed captioning is available.
- Meeting rooms.
3. G Suit
G-Suite is critical in any professional environment where collaboration is required. The G suite of tools is a cost-efficient and secure cloud-based software solution that allows for safe, remote, and productive team collaboration.
Google Groups is a good beginning point for a G Suite collaborative project. You will be able to define collaborators and send out shared documents.
Google Sheets is one of the most sophisticated project management tools available in the G suite.
This spreadsheet editor is compatible with commonly used Excel files (.xlsx and legacy.xls).
It provides additional flexibility, collaborative tools, version control, and sophisticated links to other G-suite programmes.
4. Google Meet
Google Meet is a dynamic platform with intelligent integrations and capabilities.
Google Meet’s platform will work for you whether you’re a tiny business with five employees or a global enterprise with hundreds of team members worldwide.
- A lot of value for your company.
- Smart integrations.
- Making Google a no-brainer for your company.
Both Google Meet and Skype have free versions you can use before upgrading. Google Meet includes several useful features out of the box, but the system also allows for customisation.
Meeting recordings will save you bacon when you work in a small organization. Feel free to record your calls as long as you have everyone’s permission.
Put them all in a separate folder, especially for recordings.
Feel free to record your calls as long as you have everyone’s permission. Put them all in a separate folder, especially for recordings.
The notion is a digital workplace organizing your company’s work and activities. This management tool can produce documents and collaborate with your team.
The Notion app may appear simple project management software, but it hides a few intriguing capabilities.
Let’s look at what it has to offer:
- Kanban board
- Project pages
- Gantt Charts
- Database views
Wikis enables you to construct ‘Wikis,’ or document directories, containing all your team members need to know about your organization or project.
Like a Google Doc, each document provides rich-text formatting, code snippets, and other features.
Notion allows you to post comments to any database or project page. The Notion also notifies team members anytime you mention them in a comment.
Almost any platform can access every Notion function.
There are Android and iOS apps, desktop software (Mac and Windows) and a Chrome extension.
And that’s not all.
The Notion web browser plugin, like the Evernote web clipper, allows you to save webpage clippings, articles, links, or images in your Notion workspace.
The database view of Notion makes it an excellent tool for handling CRM contacts. The software includes a CRM template that you can customize with a set of category fields.
Trello utilizes a specific card-and-list format. Enter something and press the return key. That’s a playing card. Something else should be typed.
Yet another card. To create lists, drag cards from one column to another.
Add a few cards and a couple of columns to your board. Within 60 seconds, you’ll have a basic Trello board up and running.
It works equally well on the web or desktop and on free and well-designed mobile apps.
Examples of Trello board lists include:
- Small, Medium, and Big Goals for Next Month
- Project Partners Moe, Larry, and Curly
- To Do, Doing, and Done
- Today, Tomorrow, and This Week
7. Evernote Business
Everything is built around Notebooks and Notes, just like in the personal edition of Evernote.
Evernote Business also provides access to Spaces, the primary product distinction between the Business and personal Evernote services.
They’ve added a few more UI components that let you organize notes or notebooks into a new group. There is only a little there other than some basic notes and organization.
Evernote Business is the personal version of Evernote, with numerous people accessing your company’s notes and notebooks. That implies your company will quickly outgrow the capabilities of Evernote Business.
Evernote’s most compelling use cases are notes and research. When conducting extensive research, having a simplified tool to collect your notes expedites the process.
8. Microsoft Visio
Microsoft Visio allows you to create basic or complex diagrams. It comes with many pre-built shapes, objects, and stencils to work with.
If you’re prepared to put in the effort, you can create and import your forms. Visio’s driving concept is to make diagramming as simple as possible for the user.
Visio’s primary audience has been corporate Enterprise users. Because a home user’s diagram isn’t disseminated to a whole department, a piece of paper and a pen are usually sufficient.
Wrike’s well-thought-out features as a leading online project management software provide complete visibility and control over your work.
The system provides comprehensive project management and collaborative functions in an intuitively designed user interface.
Allowing you to set priorities and coordinate your team throughout your organization to work more quickly and smarter.
Wrike is built to help today’s organizations move quicker, become more collaborative, and accept more remote workers daily.
Wrike is a solution that allows you to plan and change in real-time from your workplace or on the move.
10. Zoho Projects
You can automate tasks in Zoho Projects by setting a timer to add a task or event reminder. It is well-known for its Blueprint Features, designed to automate numerous processes by establishing a workflow.
Blueprint Features enables you to easily develop your blueprint by creating the process flow, specifying the settings, and executing the process.
Zoho Projects allows you to divide your responsibilities into manageable chunks. You also get centralized access to all projects, allowing you to track who is assigned to which tasks.
Project planning with Zoho Projects offers you upcoming deadlines and a thorough project perspective. Contact a qualified Zoho Partner to integrate Zoho Projects and optimize your project planning.
Zoho’s Project Management Tool integrates seamlessly with Google Drive, Gmail, and Calendar.
With this integration, you can quickly sync your tasks with your Google account, add tasks to Google Calendar, and connect files using Google Drive.
You may work with both applications instead of toggling between the project management tool and Google accounts.
Airtable is extremely simple to use and gives you the freedom to start a new project from scratch. It divides work processes into templates and tables based on the project’s needs.
However, Airtable’s true strength resides in its ability to be customized. Airtable can be customized to match your specific requirements.
There are, however, no limitations if you are willing to put in the effort. Numerous customization choices are available, such as methodology and view kinds, column headings, field types, and data validation. There is an alternative to Airtable, you can check out.
Finding the finest project management is difficult, especially when so many excellent possibilities exist.
To select the best project management software, consider criteria such as the size of your organization and team, the number of features you require, and which of those features you value the most.
You’ll soon realize that having such software in place will make your day-to-day work much easier.
We hope this analysis has given you some ideas for determining which project management software is best for your company.
If you have any suggestions or know of any other excellent project management tools, please provide them in the comments section below.