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Effective Event Organizing Tips

Are you ready to organize an event this year? Planning one can be a lot of work, but it’s worth it. The right event can help you network with the right people and bring in new customers. But how do you get started? In this article, I’ll walk through some event networking organizing tips so you know exactly what to do when planning your next big meetup.

Selecting a Theme

The first step to organizing an event is to select a theme. It’s important that you choose a theme that will make people want to attend and one that is unique. You also want your event to be fun!

For example, if you’re hosting an event for people who work in the technology industry, it would be better if you chose the “Internet of Things” as your theme instead of something like “workplace wellness.” This way, everyone who attends will have something in common with one another (i.e., working in technology). And since there aren’t many other events out there focusing on this topic at the moment–and none at all locally–you’ll stand out from other networking groups by choosing such a unique topic as well as making sure everything else has been thought through very carefully beforehand so nothing goes wrong during execution stage later down line either financially wise or otherwise too much time spent organizing things yourself rather than focusing on actually doing them which defeats purpose somewhat really.

Setting the Date

Once you’ve decided on a theme, start looking at dates. A good rule of thumb is to avoid weekends and other major events that might take away from your event’s attendance. For example, if your conference is going to be held in New York City during Fashion Week, it may not be such a good idea to have it then because everyone will be busy attending shows and parties instead of coming out for yours–and that’s okay! You don’t want people who are already engaged with other activities (or even worse: not interested) showing up just because they don’t want their day off wasted by doing nothing at all.

Also keep in mind the time of year when choosing an appropriate date; some seasons are better than others depending on what kinds of things you’re hoping will happen through networking connections made during this time period. For example: if there isn’t much snowfall during winter months or summer heat waves haven’t yet begun heating up cities across America by mid-July (and beyond), then perhaps consider scheduling an outdoor event sometime between November 1st through March 31st where participants can enjoy nature while meeting new people face-to-face instead!


The timeline is a crucial part of any event, and it’s important that you have one. A timeline is used to help keep everything organized and on track. You should start with the end in mind: what do you want your event to look like? How long will it last? Who are the main speakers and performers? Once you’ve figured out what needs to happen when, then it’s time for actual organizing!

You can create a timeline using Microsoft Excel or Google Docs (or whatever software suits your needs). It doesn’t matter how fancy or simple your template is; just make sure it has enough space for all of your information so that nothing gets lost along the way. It also helps if there are columns for each day of an event–this makes it easier for people who aren’t particularly tech savvy since they won’t need any special tools in order to access them online later down south where we’re headed next year.

Planning the Event

You’ve got to start with the planning. The first step is to set a timeline for your event, and then you can move on from there. This will help keep everything organized and running smoothly, which is important since you want to make sure all of your guests have an enjoyable time at your networking event!

Next up is budgeting–how much money do you have available? If some sponsorships fall through or end up costing more than expected, this could throw off all of your other plans (and possibly leave some guests disappointed). Additionally, it’s important that everyone knows what they’re going into when they RSVP for an event like this one; if someone isn’t willing or able financially then perhaps another type would be better suited instead.”

Budget and Sponsorship

Budgeting for your event is an important part of the process. You will need to consider what kind of sponsorship packages you want to offer, how much they will cost and how much money you need to raise in order to make your event successful. Sponsorships can be free or paid; some sponsors may only want their logo on your website while others might ask for booth space at the event itself.

You should also look into grants and other funding opportunities that could help offset costs associated with hosting an event like this one–and make sure that any grant requirements are met before proceeding with planning!

Attendee Management

In order to create a successful event, you’ll need to think about how you will reach out to your audience and get them interested in what you have to offer. Social media is a great way to do this. You can create a Facebook page or Twitter account for your event that will allow potential attendees access behind-the-scenes information such as speaker bios, schedule changes and more.

You should also consider using email marketing campaigns in addition to social media promotions because they’re cheap (or even free) and effective at reaching out directly through email addresses that have been collected over time from previous events or other activities related with the organization of this one specific gathering – without having spent any money on advertising!

Moreover, to make your attendees feel more comfortable during the event, you should consider an event networking platform like Eventtia, which will help them overcome the stress of interaction. With such a platform it will be easier for your attendees to connect with each other and build-up a business relationship. It will help you gather positive feedback about your event.

Follow-up and Evaluation

You’ve done the hard work of putting together an event, so now it’s time to reap the benefits. The best way to do this is by following up with attendees and evaluating how well your event went.

  • Follow up: Send out a survey or email asking for feedback on what worked well at your event, who attended and why they came, where else you could improve future events (if applicable), etc. This can be done as soon as possible after the event takes place so that people don’t forget about it and remember their experiences more clearly in their minds than if they had waited longer than 48 hours or so before sending out any form of communication regarding this topic at all

With Proper Preparation, Your Event Can Be a Huge Success

If you’re planning an event, the first thing you need to do is prepare a budget. This will help ensure that your event is successful and profitable. Next, invite people from the community who would be interested in attending your event; these could be other business owners or entrepreneurs who might benefit from attending. Plan out what activities will take place during the day of your event so that everything runs smoothly without any hiccups along the way. Finally, market this event by posting flyers around town and online–this will help spread word about what’s happening at this location on such-and-such date so people know where they need to go if they want more information! After all this preparation has been done properly (and hopefully not too late), evaluate how well it went after it ends: Did all those hours spent preparing pay off? Did everyone enjoy themselves? Were there any problems during execution of plans?


We hope that this article has helped you understand the importance of event networking and how to plan one. Remember that your goal is to have fun and connect with other people in your community, so don’t stress out if things don’t go exactly as planned!

IEMLabs is an ISO 27001:2013 and ISO 9001:2015 certified company, we are also a proud member of EC Council, NASSCOM, Data Security Council of India (DSCI), Indian Chamber of Commerce (ICC), U.S. Chamber of Commerce, and Confederation of Indian Industry (CII). The company was established in 2016 with a vision in mind to provide Cyber Security to the digital world and make them Hack Proof. The question is why are we suddenly talking about Cyber Security and all this stuff? With the development of technology, more and more companies are shifting their business to Digital World which is resulting in the increase in Cyber Crimes.


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