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5 Online Tools Your Small Business Needs to Stay Organized

As a small business owner, you need to be particular about the tools used in running your business. Unlike the fortune 500 companies, you most likely don’t have the budget for AI tech or advanced software. Your team needs to be on their toes and make the best use of what you have. 


There are a lot of online tools for businesses. The key is to use the ones that are meant for your business and have the resources to help you grow. Using tools that are meant for one type of business may not be as effective when used for another kind of business. You also need to make sure that what you invest in is going to help you increase sales. That being said, here are five tools your small business should be using. 

  1. PDFBear

PDFBear is an effective online tool with almost all capabilities intended to help you deal with pdf files effectively. It comes with splitting, compressing, and even merging in its features. With PDFBear, you can convert XLS to PDF. This is helpful as you would be using excel to compile details and numerical data for your company. 

This tool can be used to compress your PDF files to smaller sizes and generate a more organized version of your document by combining all the pages into a single one.

PDFBear includes a robust security program that prevents your personal information from being accessed by others. Any file you upload to this site would be deleted within one hour. Furthermore, you can also try out different types of PDF file converter to see which one would suit your needs the best. 

This online tool is made with simplicity and ease of use in mind. All you have to do is follow the instructions on the site, and you’re good to go. The features of PDFBear make it the best free tool available for small businesses who need to manage their PDF files effectively. 

  1. Shopify

The Shopify E-Commerce solution is a cost-efficient and highly reliable e-commerce platform providing the functionality of a virtual online store. If your business is based on selling physical products, you would need a website. As compared to building sites from scratch, it is much more flexible because of its multi-functional approach. 

With the help of this platform, one can develop, design, create, manage and streamline an online store. They offer the best options for designing, updating, and cataloging products or services. 

Shopify has an outstanding web-based admin interface that helps the users perform various tasks such as marketing, sales, and customer support. This platform has an advanced inventory management system and allows customization of items and categories on the cart. Since this e-commerce platform is browser and mobile compatible, it is straightforward to use and access. 

This platform has a fully-featured secure shopping cart system that provides complete protection to your customers. It is an open-source solution and can be edited by developers and designers. Additionally, for a limited time, you can  get started with “Shopify 3 months for $1” plan, making it an even more cost-effective choice for aspiring online entrepreneurs.”.

See more: How to Start a Shopify Store in 8 Easy Steps (2024)
  1. Google Meet 

Running a profitable business means having employees, which requires meetings and briefings to share ideas and make corrections. Google meet is a video communication platform you can use for free. 


In an effort that puts Google in direct competition with existing video chat service Zoom, Google meet is open to everyone. Like Zoom, Google is looking to ride the tide of growing video communication across multiple devices. Users have access to chat via a dedicated video channel which up to 100 people can access. 

  1. Zoho Docs

With ZohoDocs, you can create multiple spaces irrelevant of any kind in today’s world by effortlessly collaborating and sharing documents. With Zoho Docs, document security is at the core of document management. Simply download the Zoho Docs file management tool onto your smartphone or tablet and begin working. This file management tool is a perfect companion for business professionals. 

Changes can be made to your documents quickly and saved. Zoho Docs provides the ease of a word processor plus the flexibility of an electronic document management system. With easy-to-use templates and flexible options, you can transform your ordinary text documents into presentable forms. 

  1. Asana

The benefits of Asana as a team management tool are useful for your small business. The traditional methods of managing a team can be insufficient in managing a large group of people. Not only is this expensive, but it can also be time-consuming.  

Many companies have opted out of the old school method of managing a team in today’s business world and instead opted for the more dynamic methodologies like using project management tools. These help companies collaborate effectively daily without any problem, no matter what part of the world they’re in. 

Asana also helps projects to be managed in a manner that is more feasible and manageable. You can use Asana for online collaborative meetings, group tasking, tasks management, and calendars. 

Also, Asana allows you to manage the backlog of the projects. This can make timely updates and rescheduling as regards a project. If you want to become more flexible and collaborative in day-to-day tasks, using Asana as your team management tool would be suitable. 

In Conclusion 

There are so many ways online tools can help you run your business. If you want to appear in search boxes or make sales online, you can use website creation tools to design a website.  Some tools will allow you to track the traffic coming to your site, which will give you information that you can use to optimize your web page for search engines. Also, aftermarket service contract pricing software these days are used profusely to accelerate your business. 

While some of these tools may not be free, they will usually be less expensive than what you would pay for a business course or a software package. Most people spend time on their computers and the internet. It can be worth investing in these tools to increase sales and make your business more successful. All you need to do is identify which works best for you and get your employees or teammates onboard.



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