Sometimes, it seems like an enormous job to organize your office, but with the right tools, the process becomes easy and effective. One of such tools is the 2 drawer filing cabinet. It helps in handling the documents in your office without creating congestion.
File cabinets are no new thing, but often not much utilized by people because they do not know the ways through which they can make the most out of it. A few modifications and a person will have a great level of productivity from his (or her) file cabinet. Here are four ways you can make the most out of a drawer file cabinet.
1. Implement a Logical Filing System
The first step is to create a filing system that makes sense for the work you do. This may be alphabetical, by project, or by the type of document. Whatever you decide upon, make sure it is easily understood and easy to find documents quickly by you or any other people within your office. Colored folders or tabs can help. For example, you may want blue for client documents, red for financial papers, and green for personal records. These are visual aids for quick location.
2. Regularly Update and Purge Files
A 2 drawer file cabinet usually has so much space in it, and with so much outdated or unnecessary paperwork hanging around, your file cabinet will soon fill up and you won’t be able to find anything that you need. To avoid this, you have to schedule review time on a regular basis to go through the documents and get rid of everything you do not need anymore. You might wish to do this at the end of a project, the end of the financial year, or even the start of a new season. For important documents you can’t throw away but don’t use every day, consider scanning them or relocating them to a less accessible place.
3. Use Drawer Organizers and Partitions
Drawer organizers and partitions will help you put your files together properly and avoid mix-ups. They are helpful in assigning certain areas for certain types of documents. For instance, in a 2 drawer file cabinet, you can allocate one area for the documents dealing with the projects at hand, and another one for the completed ones. This is not only going to keep the cabinet better-organized but also save you time whenever you need to trace certain documents.
4. Keep the Cabinet Area Free and Easy To Access
Keep the space around your filing cabinet clean and clear, and do not pile up trash or the like around it. Position the cabinet such that access is easy, without moving around other furniture or equipment. Label the drawers so that at a glance, you could easily figure out where everything is supposed to go. These will make you work comfortably with the cabinet, and this will bring about a more systematic and efficient workspace.
Conclusion
An efficiently arranged 2 drawer file cabinet can change the ballgame in your office. Just use the above tips and your cabinet will be there to support and not hamper your work. An organized space leads to an organized mind and this is crucial in office productivity.
